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Administration

Administration

The overall management of the college is vested with the State Government. However, at the institutional level, the Principal is responsible for day-to-day administration. Besides, the three major aspects of the organization, namely the Academic, the Accounts and the Administrative affairs are supervised by three Senior Faculty members acting as Bursars. The admission of students to the college is monitored by a Committee headed by the Principal, while matters relating to examinations are looked after by the Controller of Examinations.

The management system of the college is transparent and participatory in nature. There are various Statutory and Non-Statutory committees to look into different aspects of adminis-tration. The composition and functions of the statutory committees are indicated in the table below.

Name of the Committee
Composition of the Committee
Powers & Function of the committee
Governing Body (GB)
The GB shall Comprise of
  1. Five members from management category having minimum qualification of graduation of any discipline and minimum of 25 year of age.
    • One member shall be a retired lecture/ Reader/ Principal of Nimapara College.
    • One member shall be an eminent social worker of the locality.
    • One member shall be a retired Administrative officer not below the rank of junior class-I.
    • One member shall be a donor/ founder member/ a distinguished person in the fields of Art/ Literature/ Culture/ Sports.
    • One member shall be a women having interest in higher education.
  2. Two teacher members to be nominated by the principal for two years, based on seniority.
  3. One member to be nominated by U.G.C. for a period of six years.
  4. One member to be nominated, for a period a of two year by Utkal University.
  5. One member state Government nominee academician not below the rank of professor or state Government official of Directorate of higher Education/ state council of Higher education.
  6. One member, who must industrialist or educationist to be nominated by management members as specified in GB Point 1.
  7. Principal of the College as member Secretary Ex-officio.
  8. The chairman of the GB shall be chosen by the Government, from among the members as specified under GB Point 1.
The GB shall be the Principal statutory body in the management of the college and shall make the policy decisions and shell have the following powers.
  1. To manage and administer the revenue and properties of college.
  2. To create teaching and other academic posts, determine their number, eligibility criteria as per the norms of UGC & fix their emoluments in consolation with FC.
  3. To create all posts other than academic and to decide their terms and conditions and to make appointment to such posts.
  4. To approve the fees and other charges payable by the students of the college as recommend by FC.
  5. To institute scholarships, fellowships, studentships, medals, prizes and certificates on the recommendation of AC.
  6. To appoint auditors for the ensuing years.
  7. The appoint committees as may be necessary from time to time for different purposes.
  8. To approve the new programme of study leading to degree and diplomas including self financing programmes.
  9. To open an account in the name of the college in one or more schedule Banks and to lay down procedures for the operation of the account.
  10. To issue appealses for fund to receive grants, donation, contributions etc for carrying out development work of the college.
  11. To raise a corpus through donations for the purpose of instituting fellowships, scholarships and awards to deserving students and teachers.
  12. To make provisions for buildings, premises, furnishings, equipments, appliances and gadgets and other facilities required for the college.
  13. To maintain a fund of Sources such as:
    • Grants provided by the central/ state Government.
    • Fees and other charges received by the college.
    • Fees and other charges received by the college.
    • Money received from any other sources from time to time as may be decided by the Principal with approval of FC and/or by GB.
  14. To maintain accounts and other relevant records and to prepare Annual statement of accounts, including the balance sheet of the previous financial year.
  15. To approve the code of conduct of examinations and to approve and publish the results for award of Degrees and Diplomas.
  16. To establish and to approve proposal for management and maintenance of hostels of the college.
  17. To approve rate of remuneration, honorarium, TA/DA/CA and of incidental expenses related to examination, moderation, tabulation and for such persons as appointed for examination as recommended by FC & EC.
  18. To do such other acts or to make such decisions as may be necessary for smooth and efficient management of the college.
Finance Committee (FC)
The FC shall Comprise of
  1. The Principal as chairman Ex-officio.
  2. One person to be nominated by the GB, Preferably a CA or from department of Commerce/ Math/ Economics.
  3. One senior Teacher of the college nominated by the Principal preferably Accounts Bursar or a person wellversed with Finance and Accounting.
  1. The FC shall be an advisory body to the GB and shall prepare the budget estimates relating to the grant received/receivable from UGC, Government and Non Government sources and income from fees etc collected from the students and place the budget in the GB for approval.
  2. The FC shall fix limits of total recurring and non-recurring expenditure for the year.
  3. No expenditure other than provided in the budget shall be incurred without concurrence of the FC.
  4. The FC shall prescribe the Admission fee, Tution fees and other sessional fees to be paid by the students.
  5. The FC shall recommend the rates of remuneration, honorarium to various persons considering the suggestion of the concerned committees.
  6. The FC shall scrutinize the accounts of the college for audit compliances.
Academic Council (AC)
The AC shall Comprise of
  1. The principal of the college, shall be the chairman, Ex-officio.
  2. All the heads of teaching departments.
  3. Four senior teacher of the college to be nominated by the Principal on rotation.
  4. No less than four experts from outside the college representing such area as industry, Law, Commerce, medicine and Engineering etc to be nominated by the GB.
  5. Three faculty members of Utkal University not below the rank of Reader to be nominated by Utkal University.
  6. A faculty member of the college to be nominated by the Principal as member Secretary of the Academic Council.
  1. To exercise general supervision over the academic work of the college and to give direction regarding methods of information, evaluation, research and improvement of academic standard.
  2. To Prescribe curriculum/Courses of studies for course leading to degrees and diplomas.
  3. To scrutinise and approve the proposals of Board of Studies(BS) with or without modification. If the AC differs from the proposal, it may reject or return the matter to BS for reconsideration, with necessary reasons. In case BS resubmits the proposal without any change the AC shall reserve the right to accept or reject the proposal. However this power of AC is not applicable to the clause (Suggest a panel of names to the AC for appointment of question setter moderators and examiners).
  4. To formulate rules and regulations for conduct of examinations and evaluation not in consistent with the provisions of the bye-law framed there under.
  5. To formulate rules and regulations for admission to different programmes of study, sports and other co-curricular activities, admission into hostel, award of scholarships fellowship, free studentship.
  6. To recommend to GB on measures for improvements of standards of teaching, training, research, introduction of new programmes of study if necessary,on abolition or withdrawal of ineffective or failing disciplines.
  7. To make periodic review of the activities of various departments.
  8. To recommend creation of new teaching posts to GB.
  9. To avail services of Guest faculty, faculty exchange programmes for disciplines as and when required.
  10. To exercise such other powers and perform such other duties as may be necessary from time to time.
Board of Studies (BS)
There shall be one BS for each teaching department comprising of
  1. Head of the department as chairman, Ex-officio.
  2. All teacher of the department concerned.
  3. Two experts on the subject from outside the college to be nominated by AC.
  4. One expert on the subject to be nominated by the vice chancellor of Utkal University from a panel of names recommended by the Principal.
  5. The chairman with the approval of the Principal may co-opt two expert on the subject from outside the college.
  1. Prepare the curriculum for various courses of studies keeping in view of the objectives of the college both for local and national requirements for the consideration and approval of AC.
  2. Suggest a panel of names to the AC for appointment of question setter moderators and examiners. (Not with standing anything contained in the provision the decision of BS shall be considered final)
  3. Co-ordinate research, teaching, extension and any other academic activity in the department/ college.
  4. Suggest methodologies for innovative teaching and evaluation techniques.
  5. Change/ modify/ improve the curriculum in a subject after assessments of learner's performance, teachers opinion and the new development in the subject but not before three batches of students pass out ordinarily.
Examination Committee (EC)
Principal sir, as Proposed by the controller of exam four senior faculties may be nominated to the exam committee for the session 2017-18 and 2018-19 at the earliest.
  1. To recommended to the Principal a panel of suitable names for appointment of Examiners/ Question setter/ moderators as prepared by the BS and vetted by the controller of Examinations.
  2. To recommended to the Principal a panel of suitable names for appointment of Examiners/ Question setter/ moderators as prepared by the BS and vetted by the controller of Examinations.
  3. To consider all cases of unfair practices in the examinations and make appropriate recommendations to principal/ GB.
  4. To examine and recommend the examination fee structure to the GB after getting concurrence of FC.
  5. To prepare modalities of entrance test, if any for admission and conducting such test and prepare merit list for admission.
  6. The EC shall have to prepare By-Law for Examination system and shall have to constitute conducting board for each department.
  7. The EC shall have to pass the results of various examination and to recommended it to the GB for final approval and publication.

Besides the aforementioned committees, there are also a number of non-statutory committees with the Principal as the Chairperson. These committees advise the Principal as and when necessary on specific issues. These committees are: 

  • Development Committee
  • Purchase Committee
  • Library Committee
  • Admission Committee
  • Discipline Committee
  • Planning and Evaluation Committee
  • Advisory Committee